Overview
The CALPADS Promotion Overrides page allows California OnDataSuite administrators to control how individual CALPADS record types are processed for their district during the current CALPADS validation year.
Rather than relying solely on the statewide CALPADS schedule, administrators can:
- Enable or disable individual CALPADS record types for processing.
- Override the default processing end date for a specific record type.
- Continue using the statewide defaults by leaving overrides blank.
This page provides flexibility for districts that may complete certain CALPADS submissions earlier or later than the standard statewide schedule.
Navigation
Administrator Tools → Site Settings → CALPADS Promotion Overrides
Note: This page is available only for California (CALPADS) districts and is accessible only to users with OnDataSuite Administrator permissions.
Purpose
The CALPADS Promotion Overrides page allows district administrators to:
- Control which CALPADS record types participate in routine processing.
- Extend or shorten the processing window for individual record types.
- Align district processing schedules with local certification timelines.
- Override statewide stop dates without affecting other CALPADS record types.
Understanding the Page
Each row represents a CALPADS record type that is enabled for the current CALPADS validation year.
| Column | Description |
|---|---|
| On / Off | Determines whether the record type participates in normal CALPADS processing. |
| Record Type | The CALPADS record category (such as Student Enrollment, Student Programs, Student Information, etc.). |
| Due Date | The statewide CALPADS due date for that record type. This is informational only and cannot be edited. |
| Stop Promotion Date | The date when processing for this record type will stop for your district. This can be customized if needed. |
On / Off
The On / Off switch controls whether a record type is included in normal CALPADS edits and processing.
When On
- The record type is processed normally.
- The configured stop date (default or overridden) is respected.
When Off
- The record type is excluded from routine CALPADS edits and processing.
- The district will no longer process that record type until it is turned back on.
Important: Turning a record type off requires confirmation before the change is saved.
Only disable a record type if your district does not need it for current CALPADS processing or reporting.
Stop Promotion Date
The Stop Promotion Date determines the final day that routine processing is allowed for a specific CALPADS record type.
- Processing continues through the selected date (inclusive).
- After that date, the record type is considered closed for normal scheduled processing.
- Administrators may later extend the date if additional processing is needed.
If no date is entered, OnDataSuite automatically uses the statewide default stop date for that CALPADS year.
Automatic Saving
Changes are saved automatically after a brief delay whenever you:
- Toggle the On / Off switch
- Change the Stop Promotion Date
There is no Save button.
Default Behavior
If your district has never configured an override:
- All applicable CALPADS record types are enabled.
- Each record type uses the system’s default stop date based on the statewide CALPADS schedule for the current validation year.
District overrides replace only the settings you change. All other record types continue using the statewide defaults.
Best Practices
- Leave the default settings in place unless your district has a specific operational need.
- Use custom stop dates when additional processing time is required after the statewide schedule.
- Disable record types only when you are certain they are no longer needed for your district’s CALPADS processing.
- Review settings at the beginning of each CALPADS reporting cycle to ensure they reflect your district’s timeline.