{"id":12540,"date":"2025-03-12T19:33:00","date_gmt":"2025-03-12T19:33:00","guid":{"rendered":"https:\/\/kb-california.ondatasuite.com\/?post_type=ht_kb&p=12540"},"modified":"2025-08-13T20:42:15","modified_gmt":"2025-08-13T20:42:15","slug":"file-center-how-to-upload-files","status":"publish","type":"ht_kb","link":"https:\/\/kb-california.ondatasuite.com\/index.php\/knowledge-base\/file-center-how-to-upload-files\/","title":{"rendered":"File Center How To Upload Files"},"content":{"rendered":"\n

Your OnDataSuite data warehouse requires that you upload files into the system. You can access this upload area in the system by clicking on the File Center link located in the top black menu bar.   This section of the manual describes the process of how to upload your files as well as the file requirements for each destination folder for each Data Source.<\/p>\n\n\n\n

Locating the File Center
<\/strong>Users may enter the file center upload page by clicking on the \u201cFile Center\u201d link located in the black menu bar at the top of the screen.<\/p>\n\n\n\n

How to upload a file into Data Center<\/strong>
To upload a file into the File Center begin by selecting the \u2018Data Sources\u2019 link located in the black sub-menu on the File Center screen.<\/p>\n\n\n\n

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Data file types accepted<\/strong>
OnDataSuite uploads require that the uploaded data be formatted to each specific Data Source requirement.
Please reference the \u201cLoading\u201d data files knowledge base sections to determine the proper placement and file type of your data file upload.<\/p>\n\n\n\n

Select your destination folder<\/strong>
Click on the blue menu button that describes where your destination file will reside. Menu buttons are displayed under categories for easier identification (i.e. CALPADS, District, Assessment, etc.). Buttons with a white paper icon have files loaded in that area; those that do not have no files loaded.<\/p>\n\n\n\n

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Upload your file<\/strong><\/p>\n\n\n\n

Once you have selected your destination folder, a \u201cClick here to review\u201d message and a green \u201cUpload\u201d button will appear below the blue menu buttons.<\/p>\n\n\n\n

Recommendation: take time to review any file specific notes to ensure that the file is in the correct format so that it may be received by the file center.<\/em><\/mark><\/strong><\/p>\n\n\n\n

Click on the green \u201cUpload\u201d button to search for your file on your local system.<\/p>\n\n\n\n

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Selecting your file<\/strong>
Click once on your selected file and then click on the \u2018Open\u2019 button in the dialog box.
Note: If you do not see your file, please verify that the \u201cAll Files\u201d option is selected within your dialog box as shown in the example below.<\/p>\n\n\n\n

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Complete the upload process<\/strong>
After you have selected your file for upload, you may choose to cancel this process at this time by clicking the orange \u201cCancel Upload\u201d button while you prepare your file for upload.<\/p>\n\n\n\n

Some files require the user to input additional information about the file PRIOR to uploading. If this is the case with your file, you will see a dialog box with drop down menu items or check boxes that must be filled out. Make sure to fill out all required open field items before you begin the upload process.<\/p>\n\n\n\n

If you are sure that your file is ready for the upload, click on the green \u201cStart Upload\u201d button to complete the process.  Processing time is dependent on the size and type of file loading.  Some files, for example the CALPADS files, are populating quite a bit of information into the database and could take some time to process.<\/p>\n\n\n\n

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Upload Confirmation<\/strong>
During the upload, you will see the various stages the file is processing through (i.e. Populating fall dashboard, Updating CAASPP information).  Once all queued files have completed loading successfully, the page will refresh, and the files will display in the history area below.<\/p>\n\n\n\n

Upload Error<\/strong>
If there has been an error in your upload, the progress bar will turn red and you will receive a red error message. If this is the case, please revisit the requirements of the file that you are trying to upload into the system.<\/p>\n\n\n\n

There are some instances where the file completes the processes but fails while parsing the data.  In these cases, the file will appear in the history area below shaded in red.  A ticket will need to be submitted for further assistance.<\/p>\n\n\n\n

Uploaded By<\/strong>
There are some instances where OnDataSuite (ODS) staff must manually reload a particular file.  In these cases, the Uploaded By column will display \u201cODS Admin\u201d.  An example might be testing files loaded to the wrong content area that we manually process to the correct spot.<\/p>\n\n\n\n

Info<\/mark><\/strong><\/p>\n\n\n\n

The Info button (far right) opens a detail display directly below the file in the list.  Information displayed will vary with the file type.  Reference the specific file type loading section of the manual for details on the information and sections displayed.  <\/p>\n\n\n\n

All file Info<\/span><\/strong> displays will contain an \u201cEvent Viewer\u201d section listing specific processes and file upload processing time and an \u201cEdit file name section\u201d.<\/p>\n\n\n\n

File Delete<\/strong><\/p>\n\n\n\n

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