{"id":13523,"date":"2026-05-21T20:11:39","date_gmt":"2026-05-21T20:11:39","guid":{"rendered":"https:\/\/kb-california.ondatasuite.com\/?post_type=ht_kb&p=13523"},"modified":"2026-05-21T20:11:40","modified_gmt":"2026-05-21T20:11:40","slug":"onsync-setup-for-calpads-files","status":"publish","type":"ht_kb","link":"https:\/\/kb-california.ondatasuite.com\/index.php\/knowledge-base\/onsync-setup-for-calpads-files\/","title":{"rendered":"OnSync Setup for CALPADS Files"},"content":{"rendered":"\n

OnSync \u2013 CALPADS File Automation<\/strong><\/p>\n\n\n\n

Steps to syncing your CALPADS files to OnDataSuite using OnSync<\/p>\n\n\n\n

\n\n\n\n

What is OnSync for CALPADS?<\/h2>\n\n\n\n

OnSync is a feature within OnDataSuite that automates the loading of CALPADS files into OnPoint.<\/p>\n\n\n\n

OnSync does not<\/strong> connect directly to your SIS or any other data provider. Instead, districts place their CALPADS files into a secure OnSync folder provided by OnDataSuite. OnSync then automatically checks the folder overnight and processes any files found.<\/p>\n\n\n\n

Web upload functionality remains available during the day, so users may continue uploading files manually at any time.<\/p>\n\n\n\n

\n\n\n\n

Initial OnSync Setup<\/h2>\n\n\n\n

To begin using OnSync for CALPADS, OnDataSuite will complete a secure setup process for your district.<\/p>\n\n\n\n

Security Setup Requirements<\/h3>\n\n\n\n

OnDataSuite has security measures in place to help keep district data safe.<\/p>\n\n\n\n

Before OnSync can be activated:<\/p>\n\n\n\n

    \n
  • OnDataSuite must whitelist the IP address of the computer your district will use for OnSync access.<\/li>\n\n\n\n
  • Once the IP address has been whitelisted, OnDataSuite will provide your district with:\n
      \n
    • Your OnSync account information<\/li>\n\n\n\n
    • Access details for your secure OnSync folder<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n\n\n\n

      If you do not yet have your OnSync account information, please contact OnDataSuite Support.
      <\/p>\n\n\n\n

      \"\"<\/figure>\n\n\n\n
      \n\n\n\n

      How OnSync for CALPADS Works<\/h2>\n\n\n\n

      OnSync is currently available for CALPADS submissions.<\/p>\n\n\n\n

      Daily File Upload Process<\/h3>\n\n\n\n
        \n
      1. Before 8:00 PM, place your CALPADS files into your district\u2019s OnSync folder.<\/li>\n\n\n\n
      2. Beginning at 8:00 PM, OnSync starts checking the folder for files.<\/li>\n\n\n\n
      3. If files are found, they are automatically picked up and processed into OnPoint.<\/li>\n\n\n\n
      4. OnSync continues checking the folder periodically throughout the night until 6:00 AM.<\/li>\n<\/ol>\n\n\n\n

        If your folder is empty during the nightly processing window, OnSync simply moves on and your current data remains unchanged.<\/p>\n\n\n\n

        \n\n\n\n

        Important Notes<\/h2>\n\n\n\n
          \n
        • OnSync only processes files placed into the secure OnSync folder.<\/li>\n\n\n\n
        • OnSync does not retrieve files from CALPADS, your SIS, or other third-party systems.<\/li>\n\n\n\n
        • Files may continue to be uploaded manually through the web upload process during the day.<\/li>\n\n\n\n
        • For best results, districts should place all CALPADS files into the OnSync folder prior to 8:00 PM.<\/li>\n<\/ul>\n\n\n\n
          \n\n\n\n

          Overnight Processing Schedule<\/h2>\n\n\n\n
          Time<\/th>Activity<\/th><\/tr><\/thead>
          Before 8:00 PM<\/td>District places CALPADS files into OnSync folder<\/td><\/tr>
          8:00 PM<\/td>OnSync begins nightly folder checks<\/td><\/tr>
          8:00 PM \u2013 6:00 AM<\/td>OnSync continues checking for and processing files<\/td><\/tr>
          After Processing<\/td>Files are loaded into OnPoint<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n
          \n\n\n\n

          Troubleshooting OnSync for CALPADS<\/h2>\n\n\n\n

          Files Were Not Processed<\/h3>\n\n\n\n

          If your files were not processed overnight:<\/p>\n\n\n\n

            \n
          • Verify that the files were placed in the correct OnSync folder.<\/li>\n\n\n\n
          • Confirm the files were uploaded before the nightly processing window ended at 6:00 AM.<\/li>\n\n\n\n
          • Make sure your district\u2019s IP address has been whitelisted by OnDataSuite.<\/li>\n\n\n\n
          • Verify that your district has received valid OnSync account credentials.<\/li>\n<\/ul>\n\n\n\n

            If issues continue, contact OnDataSuite Support for assistance.<\/p>\n\n\n\n

            \n\n\n\n

            Security and Data Protection<\/h2>\n\n\n\n

            OnDataSuite uses secure access controls and IP whitelisting to help protect district data during the OnSync process.<\/p>\n\n\n\n

            Only approved district systems and authorized users are allowed access to the OnSync environment.<\/p>\n","protected":false},"excerpt":{"rendered":"

            OnSync \u2013 CALPADS File Automation Steps to syncing your CALPADS files to OnDataSuite using OnSync What is OnSync for CALPADS? OnSync is a feature within OnDataSuite that automates the loading of CALPADS files into OnPoint. OnSync does not connect directly to your SIS or any other data provider. Instead, districts…<\/p>\n","protected":false},"author":8,"comment_status":"open","ping_status":"closed","template":"","format":"standard","meta":{"footnotes":""},"ht-kb-category":[],"ht-kb-tag":[280,110],"class_list":["post-13523","ht_kb","type-ht_kb","status-publish","format-standard","hentry","ht_kb_tag-calpads","ht_kb_tag-onsync"],"_links":{"self":[{"href":"https:\/\/kb-california.ondatasuite.com\/index.php\/wp-json\/wp\/v2\/ht-kb\/13523","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/kb-california.ondatasuite.com\/index.php\/wp-json\/wp\/v2\/ht-kb"}],"about":[{"href":"https:\/\/kb-california.ondatasuite.com\/index.php\/wp-json\/wp\/v2\/types\/ht_kb"}],"author":[{"embeddable":true,"href":"https:\/\/kb-california.ondatasuite.com\/index.php\/wp-json\/wp\/v2\/users\/8"}],"replies":[{"embeddable":true,"href":"https:\/\/kb-california.ondatasuite.com\/index.php\/wp-json\/wp\/v2\/comments?post=13523"}],"version-history":[{"count":1,"href":"https:\/\/kb-california.ondatasuite.com\/index.php\/wp-json\/wp\/v2\/ht-kb\/13523\/revisions"}],"predecessor-version":[{"id":13525,"href":"https:\/\/kb-california.ondatasuite.com\/index.php\/wp-json\/wp\/v2\/ht-kb\/13523\/revisions\/13525"}],"wp:attachment":[{"href":"https:\/\/kb-california.ondatasuite.com\/index.php\/wp-json\/wp\/v2\/media?parent=13523"}],"wp:term":[{"taxonomy":"ht_kb_category","embeddable":true,"href":"https:\/\/kb-california.ondatasuite.com\/index.php\/wp-json\/wp\/v2\/ht-kb-category?post=13523"},{"taxonomy":"ht_kb_tag","embeddable":true,"href":"https:\/\/kb-california.ondatasuite.com\/index.php\/wp-json\/wp\/v2\/ht-kb-tag?post=13523"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}